Office of Research Compliance News

2020 COI Disclosure is available on April 13, 2020

Posted: April 9, 2020

The Ohio State University requires certain faculty members, staff members, postdoctoral researchers, and students to complete an annual financial disclosure to comply with federal conflict of interest (COI) regulations, accreditation requirements, and Ohio State University policies. This year, the new disclosure period begins April 13, 2020 with the required one-year look back disclosure period going back to April 14, 2019.

All individuals required to complete a COI disclosure will receive an email, advising them that the new disclosure period has opened, and that their 2020 disclosure should be completed. Instructions on how to complete the disclosure, along with information regarding what needs to be disclosed and how the disclosure is reviewed and approved, will be provided upon logging into the e-COI system at http://go.osu.edu/coi, using your Ohio State credentials. The 2020 eCOI disclosure form has been updated with simpler, more direct questions. We have also compiled helpful tips to remember when disclosing. These tips are available at go.osu.edu/2020ecoitips.

We ask that those who are able complete the eCOI disclosure do so by May 13, 2020. However, we recognize that for many of you, particularly those faculty and staff affiliated with the Wexner Medical Center, your work has been disrupted by the coronavirus outbreak. For those filers, we ask you to complete the eCOI disclosure at http://go.osu.edu/coi as your time and workload permits.

If a 2019 disclosure form is on file, it will no longer be editable after April 10, 2020. Please note that the 2019 form will not expire until June 30, 2020. This provides individuals time to complete the 2020 disclosure prior to expiration of the current disclosures.

If you have any questions about the research-related COI policy, please see: http://orc.osu.edu/files/Policy-on-Faculty-Financial-Conflict-of-Interest.pdf, or the FAQs at: http://orc.osu.edu/regulations-policies/coi/faqs/

The Office of Research Compliance, Conflict of Interest, can be reached at 614-247-6008, or Conflictinfo@osu.edu.

Category : COI / General

Maintaining Export Compliance during COVID-19 Emergency

Posted: April 7, 2020

As a reminder, federal regulations require that Export Controlled Information not be shared with foreign persons in the U.S. or abroad without first determining if an export license is required and if necessary obtaining one from the U.S. government.  To comply with this requirement, and make the risk associated with export controlled activity manageable, the university implements TCPs that describe and document the steps necessary to protect export controlled information.  A few requirements to highlight are below:

  • Access to Export Controlled Information is restricted to authorized personnel only.  Authorized personnel are listed in Exhibit A of your TCP.
  • Export Controlled Information must only be received, stored, processed or generated from authorized TCP Systems.  TCPs with Controlled Unclassified Information “CUI” requiring NIST 800-171 controls list specific authorized devices in Exhibit B.  If you need help obtaining an authorized TCP System, remotely accessing Export Controlled Information on an authorized TCP System or updating your TCP, contact the Office of Secure Research and your local IT team.  Specific college contact information is below:
  • Export Controlled Hardware and Information should only be stored in authorized locations identified in your TCP(s), see Section I and/or Exhibit B.  If there is a need to move Export Controlled Hardware or Information to a location not currently authorized in your TCP, contact the Office of Secure Research.  We recognize that most personnel are now working remotely and likely had to leave campus workspaces on short notice.
  • When remotely accessing Export Controlled Information remember that it must be kept under a minimum of one layer of protection at all times.  Be aware of your surroundings while working remotely to ensure that Export Controlled Information is not improperly released by closing blinds, shutting doors, etc.  More guidance is contained in the Guidelines on Remote Access to Export Controlled Information Covered by a Technology Control Plan (TCP).  If you are unable to find a location where you can ensure that Export Controlled Information is not improperly accessed, or are concerned that Export Controlled Information or items are not properly secured on campus, please contact the Office of Secure Research immediately.
  • If you are currently located outside of the U.S. or intend to travel internationally (when able to under university policy and U.S. government rules) and need to access Export Controlled Information, please notify the Office of Secure Research.
  • As always, if you know or suspect that a violation of the TCP, the Ohio State Export Control Policy or export control regulations may have occurred, please contact the Office of Secure Research immediately.  We will work to ensure that no unauthorized access is ongoing, implement remedial measures and notify federal agencies as necessary and appropriate.
  • Copies of your TCP(s) can be accessed by the Principal Investigator (PI) via the PI Portal at https://go.osu.edu/piportal.  Contact your PI or the Office of Secure Research for a copy of your TCP.

We understand that unique situations exist – please contact us if you have any questions or concerns regarding protecting the export controlled information covered by your TCP(s) or if you need to make any changes (including adding or removing authorized users and/or changing authorized work locations), please contact the Office of Secure Research at exportcontrol@osu.edu

Category : Export Control

Managing Research Integrity during COVID-19 Emergency

Posted: March 26, 2020

As daily life is increasingly impacted by COVID-19, the Ohio State University finds itself in the unprecedented position of trying to carry out research and creative expression activities remotely or in new and imaginative ways.  Though the research setting may have changed, and some projects may be delayed, the University’s commitment to the responsible conduct of research must remain firmly rooted.  The practice of scientific investigation and creative expression must continue to be guided by integrity, ethical principles, and the established norms of the relevant professional community.   The Office of Research Compliance supports Ohio State’s core goal of creating distinctive and internationally recognized contributions to the advancement of fundamental knowledge and scholarship.  We remind all Buckeyes to uphold your continued responsibility to engage in and to promote:

  • thoughtful data management;
  • responsible collaboration, authorship, peer review, and publication practices;
  • suitable mentoring of junior researchers and scholars;
  • beneficent human and animal research; and
  • proposing, performing or reviewing research that is free from fabrication, falsification, or plagiarism.

The Office of Research Compliance is here to help you navigate through this demanding time, remains ready to support your research and creative expression activities, and reminds you to embody the Buckeye values of integrity, transparency, and trust.

Category : General

Training Opportunities for LabArchives October 23-24

Posted: October 17, 2019

Representatives from LabArchives will be at Ohio State to provide several training opportunities on October 23 and 24.

Need a refresher on LabArchives? It’s a cloud-based Electronic Lab Notebook application that can be used to securely and efficiently record, manage and share data. The software makes it easy to structure your research data in the lab or in the field. Instructors can also take advantage of the Classroom Edition of LabArchives to set up a master notebook and student notebooks for lab information, class assignments and more.

If you’re new to LabArchives or looking for new strategies to organize your professional research, you don’t want to miss these training opportunities!

  • Wednesday, October 23, workshops will be held at The James Cancer Hospital at 9 a.m. and 1:30 p.m. These events will cater to the medical researcher, but all who want to learn more about the Professional Edition of LabArchives are welcome!
  • Thursday, October 24, more learning opportunities for the Professional Edition will take place in the Research Commons in the 18th Avenue Library. A formal workshop will be held at 10 a.m. and a brown bag discussion will be held from noon to 1 p.m.

Interested in using LabArchives in your lab classes? There’s an additional workshop focused on the Classroom Edition on October 24 at 1 p.m. in the Research Commons.

You can learn more and register for these opportunities in the ODEE Resource Center.

Category : General

2019 COI Disclosure is available on April 15, 2019

Posted: April 9, 2019

2019 COI Disclosure is available on April 15, 2019

The Ohio State University requires certain faculty members, staff members, postdoctoral researchers, and students to complete an annual financial disclosure to comply with federal conflict of interest (COI) regulations, accreditation requirements, and Ohio State University policies. This year, the new disclosure period begins April 15, 2019 with the required one-year look back disclosure period going back to April 16, 2018.  COI disclosures should be completed by May 15, 2019 by going to http://go.osu.edu/coi.

All individuals required to complete a COI disclosure will receive an email, advising them that the new disclosure period has opened, and that their 2019 disclosure should be completed. Instructions on how to complete the disclosure, along with information regarding what needs to be disclosed and how the disclosure is reviewed and approved, will be provided in the email and upon logging into the e-COI system at http://go.osu.edu/coi.

If a 2018 disclosure form is on file, it will no longer be editable after April 15, 2019. Please note that the 2018 form will not expire until June 30, 2019. This provides individuals adequate time to complete the 2019 disclosure prior to expiration of the current disclosures. Reminder emails will be sent in May and June to all individuals who are required to, but have not yet completed, the 2019 COI disclosure.

If you have any questions about the research-related COI policy, please see: http://orc.osu.edu/files/Policy-on-Faculty-Financial-Conflict-of-Interest.pdf, or the FAQs at: http://orc.osu.edu/regulations-policies/coi/faqs/

The Office of Research Compliance can be reached at 614-292-4284, or Conflictinfo@osu.edu.

Category : General

New Online Training – Being a Principal Investigator: Roles, Responsibilities and Resources

Posted: February 26, 2019

The Office of Research has launched a new online training to provide guidance for principal investigators and their staff. Being a Principal Investigator: Roles, Responsibilities and Resources is strongly recommended for principal investigators, but will benefit all members of the research community.

Course content explores the lifecycle of a sponsored project, covers research administration and compliance processes and provides access to many useful resources and tools.

To access the training:

  1. Log in to http://buckeyelearn.osu.edu
  2. Search for Being a Principal Investigator: Roles, Responsibilities and Resources to register
  3. Click [Request], and select course from transcript to launch the training
  4. The course takes approximately 45 minutes to complete

For more information contact Jeff Agnoli, senior staff training and development specialist for the Office of Research.

Category : General

University Laboratory Safety Committee Excellence in Safety Awards

Posted: January 31, 2019

The University Laboratory Safety Committee’s Excellence in Safety awards recognize a university faculty or staff member, student and a laboratory research group who have made a considerable contribution to improving laboratory safety on the Ohio State campus. Such contributions can be defined as actions taken to prevent injury or illness, outstanding response and cooperation given to resolve unsafe conditions, consistent improvement during laboratory inspections, or any other consistent and proactive demonstration of efforts in support of a positive laboratory safety culture.

Environmental Health and Safety and the Office of Research coordinate the University Laboratory Safety Committee (ULSC). The ULSC works to enhance the safety culture at Ohio State by helping to shape safety programs, review and distribute new regulatory information and provide feedback from the university community regarding current laboratory safety incidents or issues.

Nominations for 2019 individual, group and student awards will be accepted through February 25, 2019.

Read more.

Category : General